ONEMA BIRTH 20141229-0391.JPG

Hello Mama, 

First of all, THANK YOU so much for trusting me with documenting the birth of your child. Regardless of whether this is your first or your last child, the moment of birth will always be special. Again, I am honored to be chosen to record these precious moments for you. 

Please take the time to fill out the following contract.

What is your name? *
What is your name?
Your Phone Number
Your Phone Number
Partner's Name
Partner's Name
Partner's Phone Number
Partner's Phone Number
Address
Address
Please pick which package you are requesting:
Birth plans can change in any given moment in the best interest of the baby, but helps better prepare your photographer for covering your birth story.
Planned Induction or C-Section Date *
Planned Induction or C-Section Date *
Please select the place that best describes where you plan to give birth.
Birth Location Address *
Birth Location Address
I understand that birth is unpredictable in nature and that although I have provided the information to the best of my ability, birth plan and location may change. I am responsible for contacting my photographer and providing timely notice of birth plan changes. *
Model Release *
MODEL RELEASE: The Client agrees to grant Claudia Wyler Photography the usage of any session images and/or video clips for the promotion of its business and services. These uses include, but are not limited to: blog posts, website usage, website promotion, marketing materials and promotion, professional publication, product demos, social media usage and promotion, and studio display.
CONTRACT
If I am unable to attend your labor and a back-up photographer was not available or requested, you are entitled to a Bonding Session where I photograph you & your baby within 48hrs of the birth and/or as soon as I am able to attend if the actual birth was missed. **** you or your partner is responsible to contact me to arrange a time for this session at the hospital or in your home.
Fees
The retainer of $300 is due upon booking and is applied towards the total service fee plus any applicable travel fees. Final payment for your Birth Photography services (any remaining balance) is due no later than two weeks before your due date. Upon receiving your signature to this contract and payment of the retainer, I will reserve time in my calendar for your birth.
Payment *
Payment may be made in cash or electronic money transfer. I will provide a receipt of payment upon request.
Photographic Style and Editing
PROFESSIONAL EDITING: The professional editing of images includes basic retouching and the post-processing of the images the Photographer has selected. Claudia Wyler Photography uses their professional discretion when choosing how to process the final images, and the Client will receive a mix of color and black and white final images. Extensive and additional editing requests to images will result in a charge of $20 per image, which must be paid in full before any image is re-edited. SNEAK PEEKS: Sneak Peeks are provided at the discretion of the photographer. Claudia Wyler Photography shall not be required to post any image from any session on their website, social media accounts, or any other digital or print media use to promote itself. ONLINE GALLERY: Claudia Wyler Photography will provide the Client with an online gallery at the clients request. Clients are encouraged to share their online gallery with family and friends. Online galleries will be available to the Client for 30 days, after which Claudia Wyler Photography will archive the images. If, for any reason, after the gallery is closed, the Client requests a reactivation of their gallery, Claudia Wyler Photography will invoice the Client for an Online Gallery Reactivation Fee in the amount of $50. Reactivated galleries will be made available for an additional 7 days for family sessions, and 30 days for weddings. ORDERING & DELIVERY: Items will be delivered to the Client within 4 weeks after the order is placed as long as the order has been paid for in full. Claudia Wyler Photography will deliver the images from the Client's session via a downloadable link within 3-4 weeks following the session. Albums and storybooks will be delivered to the Client within 4 weeks of design finalization. DIGITAL IMAGES: Upon receipt of the digital images, the Client shall become responsible for archiving and protecting their digital images. Claudia Wyler Photography is not responsible for the lifespan of any digital media provided after the period of one year and is also not responsible for any future changes in digital technology or media readers that might result in the inability to read the media provided. It is the responsibility of the Client to make sure that digital images are copied to new media as required.
Cancellation
If you wish to cancel or amend this Agreement, you must do so at least 60 days’ before your estimated due date and if both of us agree, the retainer may be applied to other services offered by me at my regular rates. If you cancel this Agreement or fail to notify me of the birth less than 60 days’ before your estimated due date, the retainer will be forfeited, or at my sole discretion may be transferred to other services offered by me at my regular rates.
Client Responsibilities
DAMAGE: The Photographer is not responsible for the damage of portraits, USB sticks or albums after delivery to Client, including damage caused during transit by postal mail. The Client assumes all responsibility for the safety of all portraits, USB sticks and/or albums upon receipt. INHERENT QUALITIES: The Client agrees that color dyes and inks in prints may fade or discolor over time due to the inherent qualities of dyes and inks, and Client releases the Photographer from any liability for claims whatsoever based upon the fading or discoloration due to the inherent qualities. ARCHIVE: After one year, all images will be purged from the Photographer’s hard-drive and online backup system, except as needed for promotional purposes which will be determined by the Photographer at the Photographer’s sole discretion. The Photographer is not responsible for loss or damage to the digital files due to circumstances beyond the Photographer’s control. DAMAGE: The Photographer is not responsible for the damage of portraits or albums after delivery to Client, including damage caused during transit by postal mail. The Client assumes all responsibility for the safety of all portraits, USB sticks and/or albums upon receipt. CLIENT USAGE: Claudia Wyler Photography grants permission to the Client to duplicate, in digital or print format, the digital images for personal use only. Permission is not granted to use any images for commercial purposes. Claudia Wyler Photography will also provide the Client with printing recommendations. The Client agrees that Claudia Wyler Photography is not responsible for print quality if the Client chooses not to follow Claudia Wyler Photography's printing recommendations.
On Call Period
I will be on call for your birth from 38 weeks' through to the date of birth, or as otherwise agreed. If your birth occurs outside of this time period I will use my best efforts to attend your birth or send a backup photographer.
Photographer Notification
You agree to provide me with updates during your pregnancy, particularly as they relate to the expected timing or place of birth. You agree to call me at 604-316-3225 as soon as you believe you are in labour and to update me regularly thereafter. I may need at least three hours’ notice to reach you. If you are not able to provide me with at least three hours’ notice, I will make my best efforts to reach you before the birth but cannot guarantee I will arrive before the birth. The Client understands and agrees that they have the responsibility of alerting the photographer when labor commences. Should the client not alert the photographer in time and the photographer misses the birth, no refund shall be given. Good communication is essential so that the photographer can aim to arrive when active labor starts and stay until the birth occurs.
Missed Birth
Should the Photographer miss the actual birth time because of a speedy delivery, not enough notice given by the client, acts of god, etc, she will capture images (and video if applicable) from the moment she arrives onwards. Shooting time may be made up, if necessary, with a complimentary 2 hr Fresh 48 Session within 48 hours to the first week of the birth.
Photographer Attendance
Once the Photographer is at the place of birth she will stay until baby is born without a time limit during the laboring stage. Once the baby is born the Photographer will stay up to 2 hours after the birth occurs. Should additional photography time that is not included in the agreed package be requested by the Client (to meet siblings or to meet grandparents), it will be charged out the current rate of $50 per hour. *
Hospital Policy
The photographer will shoot what she is able to and as the circumstances allow. The Photographer cannot be held liable for not acquiring shots due to hospital policy, emergencies or other circumstances such as (but not limited to) medical staff blocking the shot; denied access into delivery rooms, operating rooms or nursery rooms/NICU; or speedy deliveries. It is the Client's responsibility to make sure the hospital allows a birth photographer/videographer as well as making sure to notify Labor and Delivery staff that your birth photographer will be attending.
Back Up Photographer
The Client understands that the Photographer has a network of backup photographers that will be activated should the Photographer be incapacitated to be present at the time of birth due to illness, unexpected emergencies or conflict of clients birthing at the same time. The Back Up Photographer will fill in to document the Birth Story as needed and then will hand the files over to Claudia Wyler Photography to post process and to handle the delivery of the finished Birth Story.
Copyright *
COPYRIGHT: Under Canadian Copyright Law, Claudia Wyler Photography retains the copyright to all images taken during the service provided. The Client agrees not to edit or alter the images in any way, including the removal of a watermark, without written permission from Claudia Wyler Photography.
Terms and Conditions
Terms and Conditions
I, the undersigned Client, warrant that I am competent to contract in my own name. I confirm that I have read the Description of Services and the Terms & Conditions as they apply to this Agreement prior to its execution and that I am fully familiar with its contents. I certify and agree that by entering my name in the box below it will act as a “digital signature” and this Agreement shall become binding on me and my heirs, legal representatives and assigns.
Partners Digital Signature
Partners Digital Signature